How to Collect Wedding Guest Photos with a QR Code

Your guests see moments you might miss: a reunion at the entrance, a laugh across the table, or the last dance of the evening. A shared wedding gallery gives those photos a place to come together.

You do not need to ask everyone to install an app. With PixMio, guests can open your event using a QR code or event code and upload from their phones.

1. Set up your event before the wedding

Create your event and give it a name guests will recognise. Check the date, time, and timezone, then review the gallery, approval, and live-wall settings.

The gallery is separate from printing. You can collect memories without running a print station. If you want printed photos too, check the event's printing access and test your connected station before the celebration.

2. Try the guest experience yourself

Open the guest link on your phone before sharing it. Check that the event is accepting uploads, upload a sample photo, and make sure the gallery behaves as you expect.

If you use testing mode, remember to turn it off when your checks are finished. Testing mode allows access outside the normal event schedule.

Ask someone else to try the QR code as well. A quick test can reveal confusing instructions or a sign that is difficult to scan.

3. Put the QR code where people will notice it

Good places include the welcome table, guest tables, or a sign near the guestbook. Keep the code clear of busy decoration and leave enough space around it for a phone camera to recognise it.

Pair the code with a short invitation:

Captured a lovely moment? Scan here to share it with us.

Have the event code available as another way to join. Guests can enter it on the PixMio homepage if they cannot scan the QR code.

4. Give guests a friendly reminder

A QR code is easier to use when people know what it is for. Ask your host or MC to mention the gallery, or add a short note to the table cards.

Invite guests to share candid moments, group photos, and short videos they are comfortable sharing. They should follow the file types and upload limits shown on the guest page. Videos belong in the gallery and live wall, not the print queue.

Keep the request optional. Everyone should be able to enjoy the wedding without feeling responsible for documenting it.

5. Choose what appears in the gallery

Automatic approval reduces manual review. If you prefer to review submissions in the photo queue, leave it off. Test the gallery and live wall separately with a sample upload so you know what guests will see before sharing the links.

For a live wall, test the display and moderation settings before guests arrive. A shared screen deserves a little extra care because everyone in the room may see what appears.

Ask guests not to upload images that embarrass someone or that the people pictured would not want shared. Share the event and gallery links only with the people you intend to invite; a link should not be treated like a password-protected vault.

6. Review your memories after the celebration

Set aside time to enjoy the gallery and download the photos you want to keep. Check the media expiry shown for your event and download important files before that date.

Keep a separate backup of meaningful photos. A shared gallery is a convenient way to collect contributions, not a replacement for your own archive or your professional photographer's delivery.

Ready to collect your wedding memories?

Create an event, test it on your phone, and prepare one simple invitation for your guests: scan, upload, and enjoy the memories together.